Stainland Stags

1. The name of the Club shall be Stainland Stags Amateur Rugby League Football Club.

2. The objects of the Club shall be the encouragement, support and the playing of Amateur Rugby League Football by all genders at the Memorial Park, Stainland, Halifax, and at such places that the Club may from time to time determine in accordance with the rules adopted by the British Amateur Rugby League Association and the Pennine Amateur Rugby League.

2.1 All Members of the Club are expected to play or support the playing of the game of Rugby Football in accordance with the spirit of good sportsmanship and fair play.

2.2 In particular, Members should ensure that in their playing of the game and also in their general support of the Club and its teams, they do not indulge at any time in any unsporting behaviour or activities which could blemish the good name of the Club, or bring the reputation of the game into disrepute, namely: Insulting opponents, making offensive remarks to the Referee, Touch Judges, or opposition supporters, deliberately feigning injury, taking property belonging to opponents or their Club, publicly criticising the Referee via the media, playing under the influence of alcohol or the influence of drugs, making racial or racist remarks or behaving in any way likely to cause offence (including to members of the public when travelling to or from a Club, County, or any other fixture).

2.3 Members should understand that the Club could be held responsible/answerable to the British Amateur Rugby League Association and the Pennine Amateur Rugby League for the action of its Members/supporters in respect of any misconduct such as outlined in 2.2 above.

2.4 The Club will discourage from selection any Member who repeatedly infringes this code and in respect of any such Member may hold an inquiry into any alleged breach and suspend or expel from Membership any serious offender.

3. The Club Colours shall accord with the sponsorship preference as agreed by the coach and committee.

4. Membership of the Club

Under the rules of the club, persons may not be admitted to membership, or be admitted as candidates for membership to any of the privileges of membership, without their application being accepted at the monthly committee meeting. All applications must be submitted 2 weeks prior to the meeting (normally held on first Wednesday in each month).

4.1 Playing Members who shall pay an Annual Subscription, which shall be determined at each Annual General Meeting.

4.2 Non-playing Members shall pay an annual subscription of £5 which shall be determined at each Annual General Meeting.

4.3 Members who shall at the sole discretion of the Management Committee have been invited to become Vice-Presidents of the Club, the annual subscriptions shall be £25 minimum.

4.4 Honorary Life Members who shall have been elected by the Management Committee. Such Members shall not pay annual subscriptions.

referred to in Rules B and 9.

4.13 Where a Member is a Company, Corporation, Association or other similar group (Corporate Member) whose Membership confers benefits on a number of persons associated or connected with that Corporate Member the following provision shall apply.

4.5 Registered Members of the Junior Club, who shall have paid a subscription fixed by the Junior Club at its AGM except where a Member qualifies for Membership under rules 4.1, 4.2, 4.3 & 4.4 when they shall be exempt from paying the Junior Subscription.

4.6 Such Members under rule 4.5 shall not be entitled to vote at General Meetings of the Club, except as a Member qualified to vote Under rules 4.1, 4.2, 4.3 & 4.4.

4.7 No person may be accepted as a candidate for membership under the age of 17 years except those referred to in rule 4.5 and the purported admission of a person under the age of 17 years shall be void. This will enable the fielding of Junior and U18 Girls teams.

4.8 Membership for a Club year shall commence from the 1st August, on which day the appropriate Membership subscriptions shall be due and MUST be paid before or at the first home game.

4.9 A candidate for membership of the Club shall apply on a form provided and in a manner laid down from time to time by the Management Committee.

4.10 The Management Committee shall havesuch application in its absolute discretion. The Management Committee shall notify the applicant accordingly. In case of rejection, the Club shall be under no obligation to give any reason or reasons for such rejection and the subscription for the current year shall be returned to the applicant by post at the applicant’s risk.

4.11 Payment of the subscription for the current year by an applicant for Membership shall be deemed to be a declaration of agreement and submission by the applicant to the Rules, Bylaws and Regulations of the Club.

4.12 Members shall be entitled to attend and vote at General Meetings of the Club Rules

4.13.1 A Corporate Member shall count as a single vote at all meetings of which Members are entitled to receive notice to attend and vote.

4.13.2 A Corporate Member must nominate one person connected with it (Nominee) to represent its interest at General Meetings.

4.14 A Member shall cease to be a Member on failure to pay any subscriptions due by 1st December of the Membership year or within 21 days of being accepted as a Member on expulsion by the Committee, on death or on resignation.

4.15 Each playing Member in addition shall pay a match fee to be determined at the previous Annual General Meeting.

4.16 At the discretion of the Coach, any subscription or fee payable by any, playing Member may be waived or varied from time to time as the Management Committee shall decide. power to declare any applicant duly elected or reject

 5 The Management Committee

5.1 The Club shall be managed by Members of the Club who shall form a Management Committee. These Members shall be proposed, seconded and elected at each Annual General Meeting. They shall hold office until the following Annual General Meeting when they retire but shall be eligible for re-election from year to year.

5.2 The Management Committee shall comprise: The President, who shall deputise for the Chairman in his absence, The Chairman, The Secretary, The Treasurer, and The Coach, together with not less than two, and not more than nine further Members of the Club.

5.2.1 The Management Committee shall meet on the first Wednesday of each month and at such other times as the Management Committee shall deem expedient.

5.3 The Management Committee shall have the following powers:

5.3.1 To elect new members in accordance with the provisions of Rule 4 of these
rules.

5.3.2 To discipline any Member whose conduct shall be considered prejudicial to the
Club.

5.3.3 Should a Member of the Club be dismissed from the field of play, playing area or playing enclosure by the Referee, such a Member may be disciplined by the Club and/or the Disciplinary Committee. The Management Committee shall be responsible for Club discipline and shall take such action as it deems appropriate having taken into account the evidence and circumstances pertaining thereto. Additionally, if any incident of foul play by a Member, unseen by the Referee is brought to the attention of the Management Committee it shall take into account the evidence and circumstances pertaining thereto and will take such action as it deems necessary.

5.3.4 The Club Coach shall appoint the Team Captain.

5.3.5 To facilitate the appointment of the Club Coach.

5.3.6 To support as required the Club Coach in the setting of the Club’s policy on
selection and coaching.

5.3.7 To approve expenditure of Club funds in pursuance of the Objectives of the Club.

5.3.8 To appoint such other Officers of the Club or Sub-Committees from the
Membership with such powers as the Management Committee shall from time
to time decide.

5.3.9 To co-opt such members on to the Management Committee or as Officers of the Club or its subcommittees as it shall from time to time decide to advise on a particular matter at a particular time. Such co-opted Member to hold office until the next Annual General Meeting.

5.3.10 To use its best endeavours to facilitate the granting to such person or persons as it may nominate such liquor, gaming or other licences as it may consider necessary from time to time in furtherance of the objects of the Club.

6 The Match Committee

6.1 The Match Committee shall be chaired by the Coach, or a deputy of his choosing and be made up of team captain(s), Team Manager and any other Members of the Club whom the Coach deems appropriate and shall be responsible for:­-

6.2 Ensuring the policies of the Club is adhered to be it from the Management Committee or the Coach.

6.3 Ensuring that all player registrations are received and processed and that the relevant paperwork is passed to the appropriate person within the Club.

6.4 The selection of teams.

6.5 The organisation and arrangements for the playing of all games.

7 The Club shall embody and support a Junior Club for the playing of Mini and Junior Rugby within the approved age groups of Under 7 to Under 17 including the provision for Girls Rugby under the rules of B.A.R.L.A. covering Under 12’s to Under 16’s.

7.1 The playing of Mini and Junior Rugby within the Club shall be in accordance with the laws adopted by B.A.R.L.A. and the Pennine Amateur Rugby League for such age groups.

7.2 The Junior Club shall be governed by its own written constitution and adhere to the rules of the Club as deemed appropriate by mutual agreement between the Executive Committee and the Junior Club Committee.

7.3 The Junior Club shall be self-financing with a copy of their audited annual accounts being passed to the Club Treasurer annually following the Junior Clubs Annual General Meeting.

7.4 Members of the Junior Club shall not be entitled to vote at any General Meeting of the club except where a member qualifies to do so under rule 4.5.

8 Annual General Meetings

8.1 An Annual General Meeting of the Club (AGM) shall be held not more than 3 months after the close of the Rugby Football season and 15 months shall not elapse without an AGM. A copy of the notice convening the AGM showing the time, date and place of it and the business to be transacted, shall be sent to Members not less than 21 days before the date of the AGM and a full set of these documents shall be available at the Club House for inspection by Members from that date. The Treasurers report, the audited balance sheet and statement of accounts Under Rule 8.1 shall be available at the Club House for inspection by Members not less than 3 days before the date of the AGM.

At the AGM the following business shall be conducted: -

8.1.1 To receive from the Management Committee a Report, audited balance sheet and statement of accounts for the preceding financial year ending on the 3l~ May prior to the meeting. The accounts shall be audited by a professional accountant who shall be appointed at each AGM and who shall not be a Member of the Committee.

8.1.2 To elect the Officers and Members of the Management Committee.

8.1.3 To fix the Annual Subscriptions and the match fees payable for the ensuing
Year.

8.1.4 To elect the Trustees of the Club as and when there shall be a vacancy.

8.1.5 The election of auditors.

8.1.6 Such other business as shall have been notified to the Secretary not less than 28 days before the AGM and included by him/her in the notice of meeting sent by him/her to Members. Such notification shall be in writing and signed by not less than 2 Members.

8.1.7 All nominations for all appointments duly proposed and seconded and

Member as defined in rule 4 and attending shall have one vote.

10.2 Save for the vote required in rule 16 (alteration of these rules and rule 20 (Dissolution of the Club)) each motion shall be deemed to be carried if passed by a simple majority. In the event of the vote being tied, the presiding Chairman of the Meeting shall be entitled to a second and casting vote.

10.3 Any candidate for any office who shall have been properly proposed and seconded
And who is unopposed shall be elected by a show of hands.

10.4 Any ballot for any office of the Club for which more than one nomination has
been received shall be conducted at the meeting by those Members present and the voting shall be by a secret ballot.

10.5.1 All other resolutions or motions shall be voted on at the meeting by those members present voting by a show of hands unless those members present and voting shall decide by a simple majority that a vote for the resolution or motion shall be by secret ballot.

10.6 In the event of a secret ballot, the presiding Chairman shall appoint 2 scrutinizers. They shall give to each Member entitled to vote a ballot paper showing the motion on which the vote is to be taken. Each Member entitled to vote shall mark his/her ballot paper accordingly. The scrutinizers shall collect the ballot papers and shall count them in the meeting room giving the result to the presiding Chairman who shall announce immediately the result of the ballot. In the event of a tied vote, the presiding Chairman shall have a second and casting vote.

11. The Quorum for meetings of the club shall be as follows:

11.1 Not less than 19 Members for an AGM.

11.2 Not less than 19 Members for an EGM.

12. Sub-Committees

12.1 Every Sub-Committee shall report their proceedings as and when required to do
so to the Management Committee and shall conduct their business in accordance
with Directions of the Management Committee.

12.2 All decisions of any Sub-Committee shall be considered by the Management Committee at the following meeting.

13. There shall be an Executive Committee which shall comprise the President, Chairman, Secretary, Treasurer, Coach and any one member of the Management Committee. This Executive Committee shall be empowered to make all necessary decisions in the event of an emergency only and which are in the interests of the Club. They shall convene as soon as possible thereafter a meeting of the full Management Committee when a full report shall be made of the emergency and the reason the decision was taken. The quorum for this Executive Committee shall be four, out of the stated six.

14. Membership
No member or any other person may derive any benefit or profit from the club’s activities. All proceeds of all activities must be for the benefit of the club alone.

14.1 Upon acceptance the Member’s full name, address, occupation acountersigned by the nominee shall be lodged with the Secretary in writing
not less than 7 days prior to the meeting.

8.1.8 No business other than that of which notice has been given shall be brought
forward at the meeting.

8.1.9 To fix the date of the next AGM.

9 Extraordinary General Meetings (EGM)

9.1 An EGM shall be convened by the Management Committee at any time at the
written request of and signed by not less than 10 Members. Such requests must
state the purpose for which the Meeting is required.

9.2 An EMG may also be convened by the Management Committee if it considers
it is in the best interest of the Club.

9.3 The meeting must be convened not less than 14 days and not more than 30 days
after such request by the Member or the decision of the Management
Committee.

9.4 Notice of the EGM. At least 14 days before any EGM, the Secretary shall send to every Member and post prominently on the Club Notice Board notice of the Meeting be transacted at the Meeting and no business other than that of which notice has been given shall be brought forward at the meeting.

10 Voting at General Meetings of the Club.

10.1 At all General Meetings of the Club each nd contact telephone numbers shall be entered on a membership record which is overseen by the Secretary.

15. Any notice which shall be required by these rules shall be deemed to be properly served on a Member if it shall be sent to the Member at the address recorded in the membership record and on the Club by sending it to the Club House or by delivering it to a Member of the Management Committee.

16. No alteration or addition to these rules shall be made except by either of the following, a resolution carried by a majority of at least two thirds of the Members present and voting at an AGM or an EGM the notice of which shall have contained particulars of the proposed alteration or addition, or in the event of an emergency only and which are in the interests of the Club, the Executive Committee shall enforce a temporary rule until feasible to call an EGM. This must occur within 60 days or the rule is invalid. (See rule 13)

17. There shall be not more than four Trustees of the Club elected at the AGM. Each Trustee shall continue from year to year until his/her death, resignation or removal by the Club in a General Meeting. On the death, registration or removal of any Trustee a successor shall be nominated by the Management Committee and elected by the Members at the AGM. The Trustees shall hold on behalf of the Club all real and personal property owned by the Club.

18. Indemnity Each Officer, Trustee and employee from time to time of the Club and each person who was or is from time to time a Member of the Committee shall (to the extent that such person is not entitled to recover under any policy of insurance) be entitled to be indemnified out of any and all funds available to the Club which may lawfully be applied against all costs, liens, charges, expenses and liabilities whatsoever incurred by such person in the execution and duties undertaken on behalf of the Club or in relation thereto or incurred in good faith in the purported discharge of such duties including any liability incurred in initiating prosecuting or defending any proceedings civil or criminal which relate to anything done or omitted as an officer or employee or as a Member of the Committee or any Sub-committee as the case may be.

19. No person employed by the Club may serve on the Management Committee.

20. Dissolution and winding up of the Club.

21. In the event of dissolution or winding up the property and assets of the Club after discharge all liabilities and expenses shall be held in Trust for the benefit of Stainland Stags Amateur Rugby League Football Club for the future as decided by the Trustees and Management Committee of the Club.

or Extraordinary General Meeting.

23. Opening Hours covered by license.

Opening Closing Drinking up time
Monday 1145 -2300 20 minutes
Tuesday 1145 -2300 20 minutes
Wednesday 1145 -2300 20 minutes
Thursday 1145 -2300 20 minutes
Friday 1145- 2300 20 minutes
Saturday 1145 -2300 20 minutes
Sunday 1230 -2200 20 minutes

The club will always be closed on Christmas Day

23.1 The Executive Committee, See rule 13 instructs that the actual opening times will be posted in the secure notice board on full view to all the membership.

Actual opening hours as set by the sub-Committee.

Opening Closing Drinking up time
Monday Closed
Tuesday 1800 -2300 20 minutes
Wednesday 1900 -2300 20 minutes
Thursday 1800 -2300 20 minutes
Friday 1700 -2300 20 minutes
Saturday 1130 -2300 20 minutes

22. These rules may be added to, repealed or amended by resolution at any Annual General Meeting Sunday Closed

24. Intoxicating Liquor

Intoxicating liquor may only be sold by or on behalf of the club for consumption on or off the club premises to members

24.1 Guests. A member (not being a Social or Junior Member) may introduce not more than 4 guests to the club who shall all sign the guest sheet. The member is responsible for his guests at all times.

24.2 Visiting Teams. Members and officials of teams visiting the club for the purpose of playing a match may at the discretion of the Committee be admitted to the club premises and be permitted to purchase and be supplied with intoxicating liquor by and on behalf of the club. ( providing a member of there club has signed the guest sheet and this has been counter signed by a member of our committee)

25 Supply of Intoxicating Liquor
Pursuant to Section 49 of The Licensing Act 1964 intoxicating liquor may only be sold by or on behalf of the Club on the Club premises to:

Members
Non members attending club functions organized by the club providing that they are signed in correctly. (See rule 24.1 and 24.2)
A member hiring the Club for his/her own use, authorized by the committee, and the persons attending that function, providing that member is present and responsible for the function. The names of those attending be provided to the club at least 48 hours before the start of the function. ( To substantiate that it is a bone fide function)
Members, officials, bone fide supporters of a visiting team on the occasion of a team match.
Member, officials, bone fide supporters of teams taking part in activities or representatives matches on the clubs ground.

25.1 No intoxicating liquor shall be supplied to a person under the age of 18 years.

25.2 The supply to the club of intoxicating liquor shall be under the sole control of the Executive Committee, (See rule 13) who shall arrange for purchases thereof on behalf of the club, and the supply to members.

25.3 The permitted hours of supply and consumption of intoxicating liquor shall be authorized by the Management Committee within the prescribed by the General Licensing hours.

25.4 No person shall at any time be entitled to receive at the expense of the club or of any member thereof any commission percentage or similar payment on or with reference to the purchase of intoxicating liquor by the club; nor shall any person directly or indirectly derive any pecuniary benefit from members or guests apart from any benefit for the club as a whole and apart from any benefit which a person derives directly by reason of the supply giving rise or contributing to a general gain from the carrying on of the club.

25.5 Display of Bar hours: A statement, printed in plain type, of the hours during which intoxicating liquor may be supplied on the premises of the club shall be exhibited in a conspicuous part of the club premises.

25.6 A special order of exemption may be applied for in connection with any event held at the club premises.

25.7 All alcoholic liquor in excisable commodities which may be acquired or purchased shall be held on behalf of the members and shall be under the control of the Executive and be supplied only to members subject to payment of such charges as the Executive may from time to time determine after consultation with the full Committee. No such articles shall be sent away from the Club premises.